PartyLabz provides the following ways to invite guests to the event and collect RSVPs:
- By sending the event public link to your guests in any way you want (via Facebook, Twitter, printing URL on paper invitations, just email from your account, etc) so they can register to the event by themselves. In the case, there is no need to add guests to the list as they will add their names and emails during the RSVP process;
- By adding guests to the event guest list and then sending email invitations via PartyLabz. Please note that in some cases an email invitation sent via the service can get into the 'Spam' folder of recipients;
- By adding guests to the event guest list and then sending to each guest his individual link from the host email account; It works when there are not many guests to invite;
- By adding guests phone numbers (in the international format like +12191234567) to the event guest list and then texting invitations via PartyLabz;
- By sending PartyLabz's shared toll-free phone number +1 855 981 0505 to your guests in any way you want. Guests can call or text to the number to RSVP. Along with invitation you need to tell your guests event code and instructions on how to send a text message. See below.
Ways #3 and #4 work only in a paid package and for US/Canada phone numbers only. You can find our prices on the page: https://www.partylabz.com/pricing.
Below you can find detailed instructions on how to work with each invitation option:
1. To send event public link to your event please follow the instructions below (in the case no need to add guests by yourself):
- click on the first icon (green background) in the 'Share the event' line on the top of the page (desktop view) or on the 'Eye' icon and then on 'Get event URL' (mobile view);
- in the popup dialog copy any of URLs provided there;
- send the link with the invitation in any way you like.
In the case guests need to follow event public link to open your event page as anonymous visitor, click on on the green 'RSVP' button which is located under the event image, enter name, email, number of attendees and complete the process by clicking on one of the buttons: 'Yes', 'Maybe', 'No'. You should get RSVP notification email and guest should receive the email confirmation with his/her personal link to the event to access the event website later to change RSVP or participate in polls, signups, etc. If you or guest do not get the email then please check 'Spam', 'Junk' or 'Updates' folders and move the email into your primary 'Inbox' folder.
2. To send an email invitation please follow the instructions below:
- go to the 'Guests' tab;
- add guests by clicking on the 'Add' button and then choosing a way of adding guests (one guest, many at once, import from Google or another event);
- When all guests have been added click on the 'Send' button and then on the 'An email invitation';
- enter Subject and Message of the invitation;
- choose a group(s) of recipients (all guests, only those who you never send a message, etc);
- click on the 'Send' button.
In the case guests need to click on the green 'Open event page' button inside of email invitation to open the event website as recognized guest and then on the 'RSVP' button under the event image, then enter number of attendees (name and email already entered automatically) and complete the process by clicking on one of the buttons: 'Yes', 'Maybe', 'No'. You should receive RSVP notification email.
3. To invite guests by sending them their individual links manually from host's email account:
- go to the 'Guests' tab;
- add guests by clicking on the 'Add' button and then choosing a way of adding guests (one guest, many at once, import from Google or another event);
- When all guests have been added mouse over a guest (desktop view); Set of icons will appear as displayed on the screenshot:
- You need to click on the icon 'Guest's URL' as shown in the screenshot above. A popup window will appear with the guest's unique personal link:
- You need to select the link (click inside the input and press keyboard key combination Ctrl-A), then press Ctrl-C or click the right mouse button on selected URL and then click on copy
- Then send an email with the link from your email account. Ask the guest to follow the link, find the 'RSVP' button (under the event image), specify the number of attendees and click on one of the buttons: 'Yes', 'Maybe', 'No'.;
- Repeat for each guest.
4. To send text invitation please follow the instructions below:
- go to the 'Guests' tab;
- add guests by clicking on the 'Add' button and then choosing a way of adding guests (one guest, many at once, import from Google or another event);
- click on the black triangle next to the 'Send' button and then on the 'A text invitation ...' menu item;
- choose a group(s) of recipients;
- if you wish you can change the default invitation message;
- click on the 'Send' button.
In the case, guests have 2 options:
reply to the text with event code and yes, no or maybe. Our system will text back a confirmation with guest's unique link he/she can use to open the event page as a recognized guest and participate in polls, signups, comments, etc.
- use the link provided (you need to use a variable name %guest_link% in the invitation message) in the invitation to open event website as a recognized guest and submit RSVP online as if it was an email invitation.
5. When you sent an invitation with our toll-free phone number +1 855 981 0505 guests can RSVP by one of the following ways:
- call to the phone number, enter event code with # at the end, say guest name which will be recorded, select attendance decision and number of attendees;
- text to the phone number with the message: event-code attendance-decision guest-name number-of-attendees. Example: 123456 yes John Smith 2 or 123456 no John Smith.
The event code is assigned automatically when you upgrade the event to a paid package. You can find it (and change) in the 'Menu - Event settings ...' dialog on the 'RSVP' tab in the 'Unique numeric event code to RSVP' input.